Using WSU WebMail
WSU's WebMail at https://webmail.wayne.edu provides
you with an easy way to view your WSU E-mail wherever you are — using
a Web browser that supports Internet
standards. With WSU WebMail you have 30 MB of storage and the
ability to send and receive attachments up to 30MB in size. WebMail has no
ads and has built-in anti-virus protection that filters most spam messages.
Notes:
– WebMail is only for WSU E-mail
– It's important that you clean out your folders on a regular basis.
You are given a lot of storage space, but it is not endless.
If your account reaches maximum capacity, messages will be returned to the
sender.
WebMail setup and features
WebMail help
To learn more or to get assistance any time you are in WebMail, click Help
on the sidebar.
Set Preferences
The first time you use WebMail, go into your Preferences file and
enter your full name, your e-mail address, whether you want to save messages
you send, how you want deleted messages handled, and what you want in your
signature file. Make sure that you click OK when you are finished.
Click Preferences on
the sidebar and fill in the preferences screen as follows:
- Full Name: Type your name as you
want it to display in the From field of your messages.
- E-mail Address: Type your e-mail address as you
want it to display in the From field of your messages.
- Save Sent Messages: Click No or Yes.
- Delete to Trash: Click No or Yes.
- Click No if you want to
mark a message deleted but have it remain until you complete the process
by clicking Purge Deleted Items on the sidebar.
-
Click Yes if you want
to use the more familiar Trash folder.
Deleted messages are moved to the Trash folder. You can
recover messages from the Trash folder, just as you can with the Trash
Can or Recycle Bin on your desktop computer. When you want to empty the
Trash folder, click Empty on
the sidebar.
- Request Receipt: You can request a
delivery or read receipt for all outgoing messages here in the preferences.
OR you can make the request when you compose individual messages.
- Request delivery receipt — Sends you a
short message confirming that your message was delivered to the addresses
on your To, Cc, and Bcc lines. It does not provide other information
(such as whether the message was opened).
- Click Yes if you would like a return
receipt confirming that your message was delivered.
- Click No if you do not want a return
receipt confirming that your message was delivered.
- Request read receipt — Sends you
a short message confirming that your message was opened.
- Click Yes if you would like a return
receipt confirming that your message was opened.
- Click No if you do not want a return
receipt confirming that your message was opened.
- Read Receipt: This option designates
how WebMail handles a request to send a return receipt back to the sender saying
that you opened the message.
- Never send a read receipt: If you choose this option,
you will never be asked about a confirmation receipt, and a read receipt
will not generate.
- Ask me before sending a read receipt:
If you choose this option,
when a sender requests a read
receipt, you will be prompted with a confirmation receipt page:
- Click Yes to send a read receipt to the sender.
- Click No if you do not want to send a read receipt
to the sender.
- Reply: Decide whether you want to include the original message
with your reply.
- Signature: Type a signature you want included with
your message.
- Include Signature: Click No or Yes.
- Click OK.
Create Filters
A filter is a set of conditions applied to incoming e-mail
messages and attachments. The messages and attachments are then processed
accordingly. The Junk Mail filter is a
special message filter (see Set Junk Mail Filters below).
Set a filter as follows:
- Click Options on the sidebar.
- Click Message Filters in the menu bar at the top
of the window.
- Select Filter Conditions and Filter Actions.
- Click OK.
Set Junk Mail Filter
Warning: The Junk Mail Filter keeps
unwanted mail from reaching your Inbox. However, it
may also keep mail you want from reaching your Inbox. Therefore, check
the mail in your Junk Mail box before discarding it.
Set the Junk Mail Filter as follows:
- Click Options on the sidebar.
- Click Junk Mail Control in the menu bar at the top of the window.
- Click Junk Mail Filter.
- Select a Filter Condition and
a Filter Action.
- Click OK.
Set White List
The Junk Mail White List is a list of senders who are protected from any
antispam scanning or Junk Mail filtering. Messages from senders on your White
List are always sent to your Inbox.
Create or add to the White List as follows:
- Click Options on the sidebar.
- Click Junk Mail Control in the menu bar at the top of the window.
- In the E-mail address or Domain Name text box type senders that
you want on your White List.
- Click Add.
To remove senders from your White List, highlight the senders e-mail address
or domain name and click Remove.
Examples of valid whitelist entries:
- allan@example.com: Specifically adds the user allan from example.com to
the White List.
- @example.com: Adds any address at example.com to
the White List.
- @*.example.com: Adds any address at any host within the example.com domain
to the White List.
Set Black List
The Junk Mail Black List is a list of senders who are always subject to Junk
Mail filtering.
Messages from senders on your Black
List are always treated as junkmail and subject to the Junk Mail filter
action. Note, however: White
List entries
override Black List entries.
Create or add to the Black List as follows:
- Click Options on the sidebar.
- Click Junk Mail Control in the menu bar at the top of the window.
- Click the Black List link.
- In the E-mail address or Domain Name text box type senders that
you want on your Black List.
- Click Add.
To remove senders from your Black List, highlight the senders e-mail address
or domain name and click Remove.
Examples of valid blacklist entries:
- allan@example.com: Specifically adds the user allan from example.com to
your Black List.
- @example.com: Adds any address at example.com to
the Black List.
- @*.example.com: Adds any address at any host within the example.com domain
to the Black List.
Use the Address Book
Address Book allows you to store a variety of information for your contacts.
Adding and updating contact information is easy, as shown by the following
procedure.
Important! Do not use quotes when entering information in
Add/Edit Contact text boxes.
Note: You can
add a contact to your address book from an open message. Click the Add
To Address Book link. The Add/Edit
Contact page opens with the sender's information
populated in the fields. You can add additional information or just click Done at
the bottom of the page to add the contact and redisplay your message.
Add a contact to your Address Book as follows:
- Click Address Book on the sidebar.
- On the Address Book Contacts page, click Add
Contact and fill in at least one of the following fields:
- Nickname: type nickname or group name to use
in the To, Cc and Bcc fields.
- First Name: type first name.
- Last Name: type last name.
- Display Name: type name as you want it displayed.
- E-mail address (required) : type full e-mail address.
- If you want, you can add more details such as category, street address,
company, phone number, birthday, anniversary, and other notes.
- Click Done.
Remove a contact from your Address Book as follows:
- Click Address Book on the sidebar.
- Find the entry you want removed and click the X in the delete column.
- When prompted Are you sure you want to delete the following? Click
Delete.
Set an Automatic Reply (vacation message)
When you plan to be away and won't be able to check your WSU E-mail,
set your e-mail account to send an automatic reply (often called a
vacation message). Note: The automatic reply is sent ONLY ONCE each week to
any one individual ID. It is NOT sent to distribution lists.
The outgoing messages displays your full name as it appears in the
your WebMail preferences.
Set the automatic reply as follows:
- Click Options on the left sidebar.
- Click Automatic Reply in the menu bar at the top of the window.
- Fill in the Subject: and Message: areas finishing your message with your
name.
- Click the Start button.
Turn off the automatic reply as follows:
- Click Options on the left sidebar.
- Click Automatic Reply in the menu bar at the top of the window.
- Click the Stop button.
Search the WSU People Directory
You can conveniently search the WSU Directory right from WebMail. This
feature makes it easy for you to look up a WSU E-mail address. NOTE:
two people can have the same name, but no two people have the same WSU E-mail
address. Make sure you take the correct address.
- Click Account Management on the left sidebar.
- Click Search WSU Directory.
